How to receive an item and attach it to a bibliographic record[]
When an item has not previously been received by Acquisitions, this item can be received by LA2. This can be the case with donations or when splitting multiple items from a single record.
If you know the fund used to buy the book (including donations):[]
- Open the bibliographic record
- Click on 'View orders' Sh+F6
- Click on 'Add new' F4
- Type in the supplier code. For donations this is 'DON'
- Choose the correct format
- In 'Item type' choose the correct loan type.
- Click on the magnifying glass beside 'Locations'
- Type in the site. This is normally 'ML' for main library
- Type in the quantity of books
- Type in the fund if you know it. If it is a donation the code is M/DON
- Under type choose the loan type
- Press 'Save' F9
- Go to 'items outstanding' and click on the magnifying glass beside it
- Click on 'receipt' F6 and choose not to enter payment details
- Exit this dialog box and press 'Save' F9
- To return to the bibliographic record click on 'Move to cataloguing' F7
If you are splitting multiple items from one record[]
- In cataloguing > bibliographic go to the 'items' tab.
- Click on 'Add item' F4
- Processing will add in the barcode
- Change the status to 'PROC'
- Click on the magnifying class to add classmark details. The suffix and if appropriate, the sequence can be added here. A further magnifying glass needs to be clicked on to enter the classmark itself. Then click 'Save' F9
- Fill in the item type (ie loan type) and the format.
- Press 'Save' F9
9/6/10 JOD,JCB